VOLUNTEER & SAFETY COORDINATOR
Location: 802 3rd Ave, Dawson City, YukonStart Date: ASAPTerm length and hours: 13 weeks - 20-30 hours/week*Reports to: Executive Director
*Weekly hours will vary over the course of the contract. Some evening and weekend work will be required. A greater number of hours will be required in the lead up to and during the Dawson City Music Festival - July 19-21
THE OPPORTUNITY -
Dawson City Music Festival is seeking a Volunteer & Safety Coordinator for our upcoming summer season. This is your opportunity to work for one of Canada’s most beloved music festivals and to learn what it takes to present world-class musicians in one the world’s most remote and unique festival environments.
Working in a highly collaborative environment, the Safety & Volunteer Coordinator is responsible for managing teams of volunteers during the Festival (July 19-21); guiding, administering and overseeing the festival's Safety Plan; and contributing to providing a safe and welcoming space for all attendees, artists, and participants.
ABOUT DCMF -
The first Dawson City Music Festival took place in 1979. It was an intimate, two-day affair among friends, comprising a jam session on a West Dawson farm and a dance at Diamond Tooth Gertie’s. Quickly realizing that the Festival was too good a secret to keep, an enterprising band of local volunteers incorporated the Dawson City Music Festival Association in 1980.
Since then, “Canada’s tiny, perfect Festival” has developed a reputation as one of the nation’s premiere musical events, but its strengths have remained the same: unparalleled intimacy, grassroots spirit, fabulous Klondike hospitality, and the best concerts North of 60!
POSITION DETAILS -
ELIGIBILITY CRITERIA
-All applicants must be legally allowed to work in Canada;
-Applicants must:
- be under 25 and have been a Yukon resident since March 2023
OR
- have been a full-time student at a secondary or post-secondary school for at least one semester during the current academic year.
DUTIES AND RESPONSIBILITIES
VOLUNTEER COORDINATION
- Work closely with DCMF staff and committee heads to determine volunteer needs
- Use the volunteer database, website, social media, and traditional methods such as postering and community outreach to recruit and organize and schedule volunteers
- Provide volunteer orientation as needed and communicate frequently with volunteers to ensure they are satisfied and supported
- Organize and supervise the volunteer check-in/muster station
- Revise internal and external volunteer communications, application forms, agreements, and website content for the 2022 music festival
- Plan and produce a volunteer appreciation party
SAFETY COORDINATION
- Help create and implement a comprehensive Safety Plan for the 2024 festival, including an Emergency Preparedness Plan
- Monitor territorial updates for changes to public health measures; notify staff of any changes in safety recommendations and protocols
- Establish a plan to disseminate relevant information and policies to patrons, contractors, artists and volunteers in the lead up and during the festival, including online and at festival venues
- Collect venue accessibility information
- Work with community partners to organize harm reduction and consent education materials
- Work closely with the Executive Director to ensure performers safety and access needs are met where appropriate and possible
OTHER
- Develop a work plan and project tracking documents, populate reports, generate templates, and manage the Safety & Volunteer Coordinator Google Drive
- Coordinate, distribute, collect and analyze pre-and post-festival surveys and compile data
- Other administrative and production duties, as assigned
EXPERIENCE, SKILLS AND ABILITIES-
THE SUCCESSFUL CANDIDATES WILL
- Be passionate about music and the arts
- Have knowledge, experience, or demonstrated interest in arts and culture, community organizing, coordinating people, logistics, health and safety, and other related areas (paid or unpaid experience is equally valued)
- Have knowledge of volunteer work in the context of cultural and non-profit organizations
- Have experience working in Google Suite (Gmail, Docs, Sheets, Forms and Calendar), Zoom, Microsoft Office Suite, and other standard office applications
- Have strong administration, analytical, planning, and organizational skills
- Be able to maintain strict confidentiality, professionalism, and diplomacy
- Be quick-thinking and be a calm and resourceful problem solver
- Be able to work with a broad demographic of people and be highly diplomatic with strong inter-cultural competency
- Have strong verbal and written communication skills (including excellent phone and email etiquette)
- Be detail-oriented, highly organised and self-motivated with excellent time management skills
- Be able to follow direction and work plans, take initiative, and work with confidence, independence, and urgency
- Have excellent time management skills - comfortable working to multiple deadlines in a fast-paced environment
- Have capacity to inspire and motivate others with strong team-building skills
ADDITIONAL ASSETS
- Valid driver's license
- Ability to lift up to 40lbs
- Familiarity with Wordpress and Canva
- Experience using social media platforms (Instagram, Facebook, Twitter)
- Knowledge and understanding of artistic and musical practices