Executive Assistant

Job Title:
Executive Assistant
Job Summary:
We seek a highly organized and proactive Executive Assistant (NOC 12100) to provide comprehensive administrative support to our executive team. The successful candidate will play a crucial role in managing schedules, coordinating meetings, and handling confidential information, ensuring the smooth operation of the executive office.
Key Responsibilities:

• Calendar and Meeting Management:
• Manage and maintain executive schedules, including organizing meetings, appointments, and travel arrangements.
• Prepare agendas, minutes, and follow-up actions for meetings.
• Administrative Support:
• Draft, review, and edit correspondence, reports, and presentations on behalf of the executive team.
• Handle incoming and outgoing communications, ensuring they are prioritized and addressed appropriately.
• Event Coordination:
• Plan and coordinate events, conferences, and business meetings, including booking venues and managing logistics.
• Confidentiality and Records Management:
• Maintain and safeguard sensitive and confidential information.
• Organize and maintain electronic and physical filing systems.
• Liaison Role:
• Act as the point of contact between the executive team and internal/external stakeholders.
• Build and maintain professional relationships with clients, vendors, and partners.
• Project Assistance:
• Support special projects by conducting research, preparing reports, and ensuring deadlines are met.
• Monitor and report on project progress.

Qualifications and Skills:

• Education and Experience:
• Bachelor’s degree required (any field of study is acceptable).
• Demonstrable experience as an Office Administrator or similar role is required.
• Minimum of 2 years of experience in a role providing executive-level support.
• Technical Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with project management and collaboration tools is an asset.
• Key Competencies:
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Attention to detail and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Discretion and professionalism in handling sensitive information.

Employment Details:

• Position Type: Full-time, Permanent
• Location: Whitehorse, Yukon, Canada
• Work Hours: Monday to Friday, [8:30 am to 5:00 pm].

How to Apply:
Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and relevant experience to [email protected].
Applications will be reviewed on a rolling basis until the position is filled.